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FAQ (frequently asked questions)

1. I publish mainly monographs/books, not articles. Can publications such as these be financed under the Open Access and Grants supporting publication schemes?

Yes, but the committee will make decisions on this, taking into account the prestige of the publisher and the importance of the publication.

2. Why is 'my' journal not on the list of the journals for automatic funding, even though it has 140 points on the ministerial list, and does not have green access?

Perhaps the journal is from outside the disciplines represented within the Faculty. In such cases, it is the Committee that decides the financing.

However, if it is a journal from the disciplines represented within the Faculty, please let us know.

3. Is it possible to finance the translation of articles or monographs under the Grants supporting publications scheme?

As a rule, we support corrections. Any cases of translation being required will be considered individually.

4. Who can apply for the main four Faculty grants from the Excellence Initiative at the Jagiellonian University? What about PhD students (‘old’ / ‘new’ PhD track)?

The main four grants are dedicated to full-time employees. PhD students may apply for these grants only if they are, at the same time, employed in the units of the Faculty of Philosophy. When applying, they must remember to indicate their affiliation.

There is a separate call for PhD students, including those from the ‘old track’ (see Research Support Module).

5. Can one person submit several applications for the same call? Or several applications for different calls? Are there any limits?

There are no limits, but we advise caution - the actions we propose require advanced work, so it is better to focus on just one.

6. How long does it take the Competition Committee to process the application? Will it be possible to appeal against the Committee's decision?

The Committee deliberates on an ongoing basis; the time taken to make a decision depends on the number of applications being considered.

Yes, you can appeal against the Committee's decision within 14 days of the decision. The Appeals Committee is composed of the Deans: prof. Jacek Nowak and prof. Michał Wierzchoń.

7. Who can apply for the allowances for the submission of a highly-rated grant? Can people who did not receive a grant, or those who finally received a grant apply?

Both groups of people can apply for the allowances. It often happens that highly-rated grants do not receive funding due to the very limited budget in a given call.

Note - please refer to the allowances limits on the contest page. In particular, we would like to remind you that the applicants are subject to the upper limit of PLN 9,000.00 of the allowance per person resulting from university regulations.

8. Which calls can I take part in if I wish to submit a prestigious individual grant?

In every call. One can apply for individual and team grants.

9. How will the awarded grants be settled / cleared? Is it necessary to collect e.g. invoices, the agreements of the participants, etc.? Will it be necessary to write a report?

Their settlement is based on a substantive, financial report. Due to the fact that public money is being spent, the rules are the same as in other calls.

10. Which international grants are prestigious? For example, do NCN (National Science Centre) grants count?

These are, for example, grants from the European Commission, the European Research Council, and other international grants.

If the NCN (NSC) calls are international or they are assessed under the LAP procedure - they are also deemed prestigious.

11. My article has already been published. Can I now apply for an Open Access grant?

Yes, it is possible - but it all depends on when the article was published and how much of an embargo still exists. Such applications will be considered by the Committee.

It is important that the publication includes information about funding from the Excellence Initiative at the Jagiellonian University.

12. What should the information on funding from the JU Excellence Initiative look like in the article?

Here are examples of information about funding: "This research was supported by a grant funded by the Strategic Program Excellence Initiative at the Jagiellonian University"

"Article Processing Charges were funded by a grant from the Strategic Program Excellence Initiative at the Jagiellonian University"

13. When does a decision have to be made so that I can apply for a highly-rated international grant?

Grants for a well-assessed project can only be awarded if the decision on it was issued after March 8, 2022.

14. What should I pay attention to when planning the costs for the project?

We ask the applicants to indicate the costs and, importantly, the justification for them, to demonstrate that the costs are appropriate and worth covering. Merely stating the total amount of costs without providing information on what the funds are specifically intended for will be considered insufficient.

15. What should I do after spending all the planned grant funds?

After completing the expenditure of the planned funds, we ask for information. After completing all the task in the grant (e.g., submitting the publication / grant proposal), applicants are required to submit the final report, available on the subpage of each call (download files). After publishing an article/monograph or receiving a grant, please inform the Committee about this fact.

Final reports on the implementation of tasks that received funding in 2022 should be submitted by June 15, 2023. Those who set a later end date for the project, and those whose project was extended and obtained the Commission's consent to extend the deadline, should submit an interim report by June 15.

Those who submitted applications in 2023 are required to submit a final report within a month of project completion. The deadline for submitting the final or interim report (with the Commission's consent) is the end of the calendar year in which the grant was awarded.